Wards
Overview
Setup is found in the grey left-hand side bar. Hover over the sidebar with the cursor and the bar will expand. Select Setup to expand a drop-down list of setup pages within PTS. To choose a setup page, select its name from the list.
Nearly every type of prescription is assigned a ward at booking in. Users on the ward - such as nurses - are typically given a read-only view of the system based exclusively on their assigned ward, which they can use to monitor the progress of their prescriptions.
When possible your list of wards will be imported into the system by your PTS technician during initial installation.
Adding new ward
To create a new ward access the actions menu by clicking on the actions menu icon at the top right of the page, then from the actions menu click the New Ward button.
Unlike most of the other setup pages you will be asked for a few details before you can create the ward:
- Name
The name of the ward. - Dispensaries that will serve this ward
From the drop down list of available dispensaries click on the ones that can serve this ward. If you select more than one dispensary you'll also be asked to specify which one is the default. - Create user?
Enable this to create an associated generic ward user account for this ward. This is a popular option; the alternative is to create individual PTS accounts for everybody on the ward. - Template
The role, or template for the new user account. Select the appropriate role from the drop down list e.g. Ward Staff. - Password
Set a password for the ward user. This can be changed later if required.
Click OK when you're done. The process then continues in the ward popup. If you chose to create a ward user it will now be available in the users setup page.
Editing existing wards
To edit an existing ward, select the ward you wish to amend by clicking on its entry in the list to load the ward popup (note clicking the tickbox has another dedicated function).
Ward popup
Ward details tab
- Description
The name of the ward. - Open?
Whether the ward is open. A closed ward will not be available to select on the booking in screen. - Discharge lounge?
You can create a discharge lounge by creating it as a ward here and enabling this option. Users that have the permission to "move" prescriptions will have the ability to move a prescription from its current ward to a discharge lounge. - EPrescribing ID
This will be used by TMSi and Trust IT when implementing an e-prescribing solution. This is the ward identifier used by the third party e-prescribing system.
Dispensaries tab
Here you can specify the dispensaries that serve the ward. This prevents the ward from appearing on other dispensaries booking in screens. Use the Plus button to add a dispensary to the list.
Ward groups tab
By allocating the ward to a ward group you can organise it together with other wards that are related in one way or another, such as grouping them together by hospital wing. First and foremost ward groups are just another way to customise user views and reports, but crucially they can also be used to streamline the collection procedure. By scanning a "ward group collection code" it's possible to collect not only a whole ward's prescriptions, but the prescriptions for the entire ward group using just a single barcode. This can be useful to line up the PTS collection procedure with how your collections are already carried out.
This is relevant when recording collection with barcode scanners but is not related to the dedicated PTS delivery mobile app, where prescriptions/groups are controlled using touch inputs.
Click on the Plus button to select from the list of ward groups that have been created on the ward groups setup page. You can assign wards to multiple ward groups.
To remove a previously added ward group from the list, click the Delete button (this does not delete the ward group from the system, it just removes it from this list).
Users tab
This section allows you to define which non-pharmacy users have access to the ward.
Click on the Plus button to select from the list of users that have been created on the users setup page. You can assign users to multiple wards.
To remove a previously added user from the list, click the Delete button (this does not delete the user from the system, it just removes them from this list).
Bags tab
This section allows you to define which bags are used by the ward.
Click on the Plus button to select from the list of bags that have been created on the bags setup page.
To remove a previously added bag from the list, click the Delete button (this does not delete the bag from the system, it just removes them from this list).
When you select users by ticking the tick box to the left of the row the Actions Menu will slide in from the right-hand side of the webpage. You can select multiple users at once.
The most common action here will be to print barcodes.
Print barcodes
Click on the Print Barcodes button and the available printers will be listed, along with the option to print a QR code for use exclusively with 2D barcode readers.
Click on the printer you want to use and the barcode label will be printed. If you chose Browser Printing then your web browser will handle the print job as opposed to PTS and a print preview will be displayed along with the option to choose an attached printer.
Available barcodes
- User barcodes
The personal barcode labels used by each member of staff to identify themselves when using a barcode scanner. - User collection/delivery barcodes
If your dispensary is recording the delivery of prescriptions you can print the collection and delivery confirmation barcodes from here. These are the codes the porter will be prompted to scan to authorise a delivery, and relate to the permissions of the selected user (i.e. COLLECT, DELIVER) and their assigned wards. If the user has permission to collect/deliver and is assigned to the ward, the delivery can proceed.
Reset user views
This option allows you to reset the user's views to the user views predetermined by a role. Any changes made to their individual user views will be overwritten. Click the Reset User Views button and a window will pop up to select the role that you wish to reset to.
Reset permissions
This option allows you to reset the user's permissions to those predetermined by a role.
Duplicate user
If you have an existing user whose profile you wish to copy to a new user, i.e. same permissions and user views etc. this is a quick way of achieving it. Note: This option is not available if you have selected multiple users from the list.