Responsible Pharmacist

PTS provides a simple and unobtrusive method for recording responsible pharmacist and displaying this information to patients, wards and in a dedicated RP timeline report.

Prerequisites

To become responsible pharmacist

There are a few rules that a user must conform to to become a responsible pharmacist.

1. Their professional registration number must be added to their user profile.
2. They must be assigned to the relevant dispensary.
3. Their SETRESPONSIBLE permission should be set appropriately.

While not strictly necessary if using barcode scanners, it makes sense that the user would also be able to see the responsible pharmacist notice (as below) as this is another way to become the RP.

To see the responsible pharmacist notice

1. The SHOWRESPONSIBLE permission should be set to Yes for the user so they can see (and optionally interact with) the responsible pharmacist notice on-screen.
2. In the user's dispensaries list, Show Stats should be enabled for the dispensary in question (indicated by the icon). If this needs to be adjusted you should just remove all the dispensaries from the list and re-add them, this time with the options set appropriately.
3. You will not see a responsible pharmacist notice - even one warning of there being no responsible pharmacist - if the facility has never been used before and an RP has never been set for the dispensary.

Keep in mind that these things are also factors when it comes to whether the outpatient/collection status screens display the notice - make sure the user account that powers the screen has the permissions set.

The outpatient/collection status screen meets the legal requirement to display the current responsible pharmacist to the public, and should be the only form of public notice a pharmacy needs.

Setting a responsible pharmacist

Barcode scanner

The responsible pharmacist barcodes are printed from the Dispensaries setup page.

Simply scan your user code, followed by the responsible pharmacist barcode to become the responsible pharmacist for the specified dispensary.

On-screen

The responsible pharmacist notice. The buttons on the right correspond to your SETRESPONSIBLE permissions.

Depending on your SETRESPONSIBLE permissions, you'll be shown buttons to record yourself or another user as the responsible pharmacist.

If the responsible pharmacist panel is totally missing from the home page, ensure that your SHOWRESPONSIBLE permission is set to Yes.

If dispensary has never set an RP before and therefore the on-screen panel does not show

Not everybody wants to use PTS's responsible pharmacist functionality, so the home pages are designed to not show the RP panel on-screen until an RP is recorded at least once - demonstrating an intention to use the facility. This is to prevent the panel from cluttering the home page with a permanent "no responsible pharmacist" warning for those users who never intend to use it.

The idea is that you can record a responsible pharmacist using a barcode scanner to "activate" the RP module and have it start appearing on-screen. From then you have the choice to use a barcode scanner or the on-screen controls.

However this represents a problem in the situations where you might want to record responsible pharmacist, but you do not have any barcode scanners.

In this rare situation, you can activate the RP panels for all dispensaries by running this T-SQL script on your PTS database:

INSERT INTO [ResponsiblePharmacists] 
([PTSUserID], [DispensaryID], [Started], [Ended], [RecordedByID], [Recorded])
SELECT
    (SELECT TOP (1) [Id] FROM [AspNetUsers] WHERE UserName = 'ADMIN'),
    D.[DispensaryID],
    GETDATE(),
    GETDATE(),
    (SELECT TOP (1) [Id] FROM [AspNetUsers] WHERE UserName = 'ADMIN'),
    GETDATE()
FROM
    [Dispensaries] D

Stop being responsible pharmacist

There are three ways to stop being the responsible pharmacist:

1. When someone else becomes the responsible pharmacist for the dispensary.
2. Click the "end responsible pharmacist" button in the responsible pharmacist panel on-screen.
3. Record any prescription unrelated activity (e.g. End of Shift).

Responsible Pharmacist Report

The Responsible Pharmacist Summary report is available from the Activity Reports section.