Ward Groups

Overview

Setup is found in the grey left-hand side bar. Hover over the sidebar with the cursor and the bar will expand. Select Setup to expand a drop-down list of setup pages within PTS. To choose a setup page, select its name from the list.

Ward group are a way to organise wards together with others that are related in one way or another, such as grouping them together by hospital wing. First and foremost ward groups are just another way to customise user views and reports, but crucially they can also be used to streamline the collection procedure. By scanning a "ward group collection code" it's possible to collect not only a whole ward's prescriptions, but the prescriptions for the entire ward group using just a single barcode. This can be useful to line up the PTS collection procedure with how your collections are already carried out.

This is relevant when recording collection with barcode scanners but is not related to the dedicated PTS delivery mobile app, where prescriptions/groups are controlled using touch inputs.

Adding new ward groups

To create a new ward group access the actions menu by clicking on the actions menu icon at the top right of the page, then from the actions menu click the New Ward Group button.

You'll be asked to fill in a few details about the ward group before getting to the ward group popup.

Unlike most of the other setup pages you will be asked for a few details before you can create the ward group:

• Wards
  From the drop down list select the wards that belong to the new ward group. This can be changed later.
• Use for collection
  You can use a ward group either as a simple way of organising wards, or as a method of collecting prescriptions for a whole group of wards, based on your selection here.

Click OK when you're done. The process then continues in the ward group popup.

Editing existing ward groups

To edit an existing ward group, select the ward you wish to amend by clicking on its entry in the list to load the ward group popup (note clicking the tickbox has another dedicated function).

Ward group popup

Ward group details tab

The ward group details tab.

• Description
  The name of the ward group.
• Use for Collection?
  Whether the ward is open. A closed ward will not be available to select on the booking in screen.