Ward Ordering

Using PTS 5's inherent customisability it's quite simple to set up a basic ward stock top up system, wherein wards themselves book in orders that the pharmacy then dispense and deliver like they would an internal prescription.

Prerequisites

• For this feature to work in any real way, you will need a populated drugs table.
• To have the order document reach pharmacy automatically in an A4 format, an A4 printer must be shared and mapped as a network printer. The installation process is broadly the same as installing a PTS label printer with the exception of the drivers and page size.

Setup

The setup process involves creating a uniquely configured prescription type for this purpose (in the full knowledge that this doesn't represent a prescription at all in reality), and making changes to the ward staff role so they can book in this, and only this, prescription type.

1. As a PTS administrator, create a new prescription type named "Ward Order" or similar.
2. Enter the prescription type details as appropriate for your needs, with the following specifics:
   1. Under demographic options, set everything to "no" except for drugs and dose units. Drugs should be either Single or Multiple (i.e. whether a ward can order one or multiple drugs in each order). Dose units should be set to "yes".
   2. Under booking-in options, set number of patients to 1. This might seem odd but this allows us to overcome a feature that normally prevents drugs being added to a prescription that has no patient. Turning off all of the demographic options has much the same effect as no patients.
   3. Set the label style to Requisition Form (A4).
   4. Under applicable dispensaries, remove anything automatically added back to the list, and then add the applicable dispensaries back in whilst selecting the A4 printer as the automated printer.
   5. The scanning sequence, target times and so on can be set how you see fit. The prescription type is obviously compatible with collection and delivery if you choose to use those components.
3. Next go to the roles setup page and locate the ward staff role:
   1. Under permissions, set BOOKIN to Yes.
   2. Under type permissions, set everything to View except for the new Ward Order prescription type, which should be set to Create (if using the controlled drugs module the ward role may need permission to create a CD order prescription type too).
   3. Click save and confirm the options to apply the changes to existing ward users.
4. It's important not to make the mistake of trying to limit booking in permissions using the booking in activity.
5. OPTIONAL: Make changes to your internal pharmacy user views to separate the new prescription type into its own dedicated section.
6. OPTIONAL: Make similar changes to the ward's user views.

Usage

The simplified booking in screen that wards will now have access to.

With this setup, ward users will have access to the booking in screen and access it in the same way pharmacy do.

The booking in screen should only present them with the option to enter a drug and the number of units they want to order. They should simply enter this information and click the Book-in button. This will automatically print the A4 requisition form to the dispensaries automated printer and book the prescription in to any relevant user views.

From then on, the "prescription" is progressed, completed, collected and delivered like any other PTS prescription.