Ward Groups

Ward groups are a way to organise wards together with others that are related in one way or another, such as grouping them together by hospital wing. First and foremost ward groups are just another way to customise user views and reports, but crucially they can also be used to streamline the collection procedure. By scanning a "ward group collection code" it's possible to collect not only a whole ward's prescriptions, but the prescriptions for the entire ward group using just a single barcode. This can be useful to line up the PTS collection procedure with how your collections are already carried out.

This is relevant when recording collection with barcode scanners but is not related to the dedicated PTS delivery mobile app, where prescriptions/groups are controlled using touch inputs.

Accessing the setup page

The PTS sidebar with Setup selected.

Like many of the different PTS utilities, setup is found in the left-hand side bar.

Hover over the sidebar with the mouse cursor and the side bar will expand. Select Setup to reveal a drop-down list of the various setup pages you have permission to access.

To choose a setup page click on its name in the list to be taken to the setup page.

PTS 5 is the most user configurable version of our Prescription Tracking System to date. As a result parts of this Wiki assumes that the reader has permission to access the elements of the system in question. If you don't see specific items and utilities where they are supposed to be you may not have permission to access them.

Adding new ward groups

To create a new ward group access the actions menu by clicking on the actions menu icon at the top right of the page, then from the actions menu click the New Ward Group button.

You'll be asked to fill in a few details about the ward group before getting to the ward group popup.

Unlike most of the other setup pages you will be asked for a few details before you can create the ward group:

• Wards
  From the drop down list select the wards that belong to the new ward group. This can be changed later.
• Use for collection
  You can use a ward group either as a simple way of organising wards, or as a method of collecting prescriptions for a whole group of wards, based on your selection here.

Click OK when you're done. The process then continues in the ward group popup.

Editing existing ward groups

To edit an existing ward group, select the ward you wish to amend by clicking on its entry in the list to load the ward group popup (note clicking the tickbox has another dedicated function).

Ward group popup

The ward group details tab.

The ward group popup appears after adding a new ward group, or clicking on a ward group in the list to edit it.

Enter the following information and click the Save button to finish creating or editing the ward group. Some fields may be optional.

Ward group details tab

• Description
  The name of the ward group.
• Use for Collection?
  You can use a ward group either as a simple way of organising wards, or as a method of collecting prescriptions for a whole group of wards, based on your selection here.

Wards tab

This section allows you to define which wards belong to the ward group.

Click on the Plus button to select from the list of wards that have been created on the wards setup page. You can assign wards to multiple ward groups.

To remove a previously added ward from the list, click the Delete button (this does not delete the ward from the system, it just removes them from this list).

Collection times tab (beta)

Adding a collection time to the ward group. This facility currently doesn't do anything.

Collection times are not implemented yet and this tab only exists in readiness for a future software update.

Collection times can be used for grouping and filtering on home pages, status screens and the mobile app.

Click on the Plus button to add a new collection time. Enter the time in HH:SS format.

To remove a previously added collection time from the list, click the Delete button.

Printing ward group barcodes

To begin, select the ward groups for which you want to generate barcodes by ticking the tick box to the left of their entries in the list. You can select multiple ward groups at once. Once you've done so the Actions Menu will slide in from the right-hand side of the webpage.

Click on the Print Barcodes button and the available printers will be listed, along with the option to print a QR code for use exclusively with 2D barcode readers.

Click on the printer you want to use and the barcode label will be printed. If you chose Browser Printing then your web browser will handle the print job as opposed to PTS and a print preview will be displayed along with the option to choose an attached printer.

Available barcodes

• Ward group collection
  Will collect any waiting for collection prescriptions in the ward group.