Ward Groups

Overview

Setup is found in the grey left-hand side bar. Hover over the sidebar with the cursor and the bar will expand. Select Setup to expand a drop-down list of setup pages within PTS. To choose a setup page, select its name from the list.

Ward group are a way to organise wards together with others that are related in one way or another, such as grouping them together by hospital wing. First and foremost ward groups are just another way to customise user views and reports, but crucially they can also be used to streamline the collection procedure. By scanning a "ward group collection code" it's possible to collect not only a whole ward's prescriptions, but the prescriptions for the entire ward group using just a single barcode. This can be useful to line up the PTS collection procedure with how your collections are already carried out.

This is relevant when recording collection with barcode scanners but is not related to the dedicated PTS delivery mobile app, where prescriptions/groups are controlled using touch inputs.

Adding new ward groups

To create a new ward group access the actions menu by clicking on the actions menu icon at the top right of the page, then from the actions menu click the New Ward Group button.

You'll be asked to fill in a few details about the ward group before getting to the ward group popup.

Unlike most of the other setup pages you will be asked for a few details before you can create the ward group:

• Wards
  From the drop down list select the wards that belong to the new ward group. This can be changed later.
• Use for collection
  You can use a ward group either as a simple way of organising wards, or as a method of collecting prescriptions for a whole group of wards, based on your selection here.

Click OK when you're done. The process then continues in the ward group popup.

Editing existing ward groups

To edit an existing ward group, select the ward you wish to amend by clicking on its entry in the list to load the ward group popup (note clicking the tickbox has another dedicated function).

Ward group popup

Ward group details tab

The ward group details tab.

• Description
  The name of the ward group.
• Use for Collection?
  You can use a ward group either as a simple way of organising wards, or as a method of collecting prescriptions for a whole group of wards, based on your selection here.

Wards tab

This section allows you to define which wards belong to the ward group.

Click on the Plus button to select from the list of wards that have been created on the wards setup page. You can assign wards to multiple ward groups.

To remove a previously added ward from the list, click the Delete button (this does not delete the ward from the system, it just removes them from this list).

Collection times tab (beta)

The ward group details tab.

Collection times are not implemented yet and this tab only exists in readiness for a future software update.

Collection times can be used for grouping and filtering on home pages, status screens and the mobile app.

Click on the Plus button to add a new collection time. Enter the time in HH:SS format.

To remove a previously added collection time from the list, click the Delete button.