Wards

Overview

Setup is found in the grey left-hand side bar. Hover over the sidebar with the cursor and the bar will expand. Select Setup to expand a drop-down list of setup pages within PTS. To choose a setup page, select its name from the list.

Nearly every type of prescription is assigned a ward at booking in. Users on the ward - such as nurses - are typically given a read-only view of the system based exclusively on their assigned ward, which they can use to monitor the progress of their prescriptions.

When possible your list of wards will be imported into the system by your PTS technician during initial installation.

Adding new ward

To create a new ward access the actions menu by clicking on the actions menu icon at the top right of the page, then from the actions menu click the New Ward button.

You'll be asked to fill in a few details about the ward before getting to the ward popup.

Unlike most of the other setup pages you will be asked for a few details before you can create the ward:

• Name
  The name of the ward.
• Dispensaries that will serve this ward
  From the drop down list of available dispensaries click on the ones that can serve this ward. If you select more than one dispensary you'll also be asked to specify which one is the default.
• Create user?
  Enable this to create an associated generic ward user account for this ward. This is a popular option; the alternative is to create individual PTS accounts for everybody on the ward.
• Template
  The role, or template for the new user account. Select the appropriate role from the drop down list e.g. Ward Staff.
• Password
  Set a password for the ward user. This can be changed later if required.

Click OK when you're done. The process then continues in the ward popup. If you chose to create a ward user it will now be available in the users setup page.

Editing existing wards

To edit an existing ward, select the ward you wish to amend by clicking on its entry in the list to load the ward popup (note clicking the tickbox has another dedicated function).

Ward popup

Ward details tab

The ward details tab.

• Description
  An easily recognisable name for the dispensary.
• Contact details
  This is a free-format field where a telephone number, e-mail address or even some HTML code can be specified. This appears in various parts of the system.
• Clear user when booking-in
  Forces the user to select their own details when each prescription is booked in. Disable this if you intend to use a generic booking in account of some sort.
• Duplicate check mins.
  PTS can warn users if the same patient’s details are entered in quick succession on the basis that it could be an accidental duplicate. This field is used to determine the time span that applies.
• Dispensary close activity
  If an activity is specified here, it will be recorded automatically for all active users when the dispensary is closed. An instant, prescription-unrelated activity should be used, such as End of Shift.
• Show on login screen
  When enabled the dispensary will appear as an additional tab on the login screen, allowing for a simplified way for external users to log in.
• Use QR Codes
  Enable this to have the prescription labels print with a QR code instead of a traditional 1D barcode. QR codes are more robust and easy to scan but require a compatible scanner.
• e-prescribing options
  These settings will be modified by TMSi and/or Trust IT when e-prescribing is implemented.